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Podcast guest invitation email template
Most guest invitations read like a form letter with the name swapped in. The person can feel it, so they let it sit in the inbox. The invitations that get a yes do one thing the templates online skip: they name the one conversation only this guest could have.
Here is the version I come back to. Fill in the guest's name and the thing you actually want to ask them about, and it stops sounding like an ask and starts sounding like an invitation.
Part of the guide: How to book podcast guests
Make it yours
Fill these in and the invite below rewrites itself.
Subject
The conversation I want to have with you on The Build
Hi Maya,
I host The Build, and I have been sitting with something I want to ask you about: how you priced your first enterprise deal. It is the kind of thing my listeners are working through right now, and you have actually lived it.
I do not want the interview you have given ten times. I want the version underneath that, the part you rarely get asked. One remote recording, about forty minutes, and I will work around your calendar. If it helps, I will send a few of the questions ahead so you can see where we are headed.
Would you be open to it?
Thank you, Jordan
Why this one gets a yes
- It names one specific topic, not a vague compliment. Specific is what separates an invitation from spam.
- It sets the time cost early and small: one recording, about forty minutes, on their calendar. The unknown is what makes people say no.
- It offers to send questions ahead. That single line removes the fear of being caught off guard, which is the quiet reason most invites get declined.
Common questions
What should a podcast guest invitation email include?
Four things: who you are and what your show is, one specific reason you want this person, the time commitment stated plainly, and an easy yes. Skip the long backstory. A guest decides in the first two sentences whether this is worth reading, so the specific reason has to come early.
How long should a podcast invitation email be?
Short. Four or five sentences. The goal of the email is a reply, not a full pitch. Every extra paragraph gives the reader another reason to close the tab and answer it later, which usually means never.
Should I personalize every podcast invite?
Yes, and not just the name. The line that earns the yes is the one specific thing you want to talk about with this person. That is the part a template cannot write for you, and it is the part that proves you actually know their work.
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Want this written for a real person in your network?
Pod Green Room ranks the people you already know, finds the guest your audience needs to hear from, and writes the invite in your voice. No account or card to try it first. The 7-day trial comes after.